StReP Manual for Researchers

    Student Research Participation (StReP) - Guidance for Researchers


    If you are a member of staff, 4th year or postgraduate student, you can use the StReP system should you wish to do so. Everyone who wishes to use Strep to recruit participants must contact the Psychology Technician to be given access to Strep as researcher.  For other general enquiries about StReP please contact the Psychology Technician.

    Important: only participants who sign up to studies through strep can be given credits. If people participate to studies outwith Strep (e.g. by clicking on a link in a email, or by completing a questionnaire in-class, e.t.c.) they will not be given credits and the researchers must be clear to their participants about that. Anything else will be treated as deception.


    1          My Studies

    This option takes you to a page where you can view Study Information and Timeslots, contact your participants, or change the information that you display to participants about your study. The "TimeSlots" option under the "View" column allows you to add or delete timeslots for which nobody has signed up. You can also use this page to manually award StReP credit to participants (remember, for lab studies, the system does not automatically grant credits. You have to do this manually within 48 hours after participation took place. For online Qualtrics studies contact the tachnician to setup automatics credit granting).


    Important: Participants are giving you their time to support and contribute to your research. If appropriate, you must ensure you credit them for their participation. You should receive email reminders for uncredited contributions. Students information asks for one week’s grace to allow you to credit them.

    2.         All Studies

    This option shows you a list of all the studies; all (active and inactive), active studies (visible to participants) and inactive studies (invisible to participants).

    3.         Add New Study

    Typically, you will either choose a "Standard Study" (which takes place in one of the psychology labs) or an "Online External Study" such using the Qualtrics online survey tool. In both cases, and most likely, you should choose the "credit" option.

    You will then complete a form to add your study to the system. Add in the study name, description of the study, and any eligibility requirements. Note with regard to the latter that if you do not state any eligibility requirements then anybody will be able to sign up for the study. So if you can only test left-handed people, or people aged under 25 then you must say so here. Next state the duration of the experiment. Then enter the number of credits that participants will receive for completion. Note that StReP is given out in 15 minute units (worth 0.5 credits) so if your experiment lasts 30 minutes you should say that it is worth 1 credit. However if your experiment ‘eats into’ another 15 minute period then participants should be given 1.5 credits for this. In other words, if your experiment lasts for 40 minutes then you should say it is worth 1.5 credits.


      Session Duration   Number of credits
      0 - 15mins     0.5 credit
      16mins - 30mins     1 credit
      31mins - 45mins     1.5 credits
      46mins - 60mins     2 credits


    Please note also that StReP is a very scarce resource and so DO NOT OVER-COMPENSATE PEOPLE (i.e., by awarding three credits for a 20 minute experiment): each experiment has a limited amount of StReP credit available for it and so if you over-compensate you will not be able to recruit enough participants. In the ‘Preparation’box detail any preparation that participants must make (e.g. do not eat during the three hours prior to the research). Make sure that your name is entered in the ‘Researcher’box. You need to enter the approval code you received from the ethics committee in the box that says ‘Ethics Committee Approval Code’. The study won’t get enabled until this information is entered. Then click the ‘yes’ button next to ‘Visible to participants’and also next to ‘Active study’. At this stage you may be finished and able to click the ‘Add this study’button. 

    Once you have clicked the ‘Add this study’button you will be taken to a new page showing a summary of your study: this is what potential participants will see when they look up your study. Make sure that everything is correct. In this page you will also need to click on the "Send Request" button. This will send a request for approval of your study.

    Next, click on "Study Menu" and choose "View/Administer timeslots". This will set up testing sessions that participants can sign up for and MUST be done before you can recruit anyone.

    Depending on the type of study you created i.e. online Vs standard lab study, the way to create timeslots is different.

    In a online study, you just need to set up the study's deadline - after which participants will not be able to sign up to your study via strep - and the maximum number of participants. Whichever of these two is reached first, the study willnot be available via strep. You can alwasy modified these two fields at any time.

    In a standard lab study, you may wish to add individual timeslots, but usually you will need to set up several testing sessions. To do this click on ‘Add multiple timeslots’. Enter the number of testing sessions you wish to carry out, the start date, start time (which MUST be in 24 hour clock format), and the amount of free time you would like between timeslots (e.g. to give you time to reset equipment, tupically 15 mins). Remember, you can only use the labs within business hours i.e. 09:00 - 17:00. Then select the room from the ‘Location’list. This will not book the lab, it will only show the participants where to go. To book the lab visit Book Laboratory Facilities service. Finally,  click ‘Add’. The software will tell you if the room has already been chosen for the times you wanted from another study or not.


    4.         Prescreen Results

    Not an available option.

     5.        My Profile

    Use this option to change your password or update your contact details.


    You must ensure that, at the very least, your email is available in the study information to enable participants to contact you. If you are a student, you must also include the name of your supervisor and you MUST promptly credit contributions by your fellow students.

    Yiannis Argyropoulos


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