StReP Guidelines for Researchers

    Student Research Participation (StReP) - Guidance for Researchers


    If you are a member of staff, 4th year or postgraduate student, you can use the StReP system should you wish to do so. Everyone who wishes to use Strep to recruit participants must contact the Psychology Technician to be given access to Strep as researcher

    Important: only participants who sign up to studies through strep can be given credits. If people participate to studies outwith Strep (e.g. by clicking on a link in a email, or by completing a questionnaire in-class, e.t.c.) they will not be given credits and the researchers must be clear to their participants about that. Anything else will be treated as deception.


    1          My Studies

    This option takes you to a page where you can view Study Information and Timeslots, contact your participants, or change the information that you display to participants about your study. The "Time Slots" option under the "View" column allows you to add or delete timeslots for which nobody has signed up. You can also use this page to manually award StReP credit to participants (remember, for lab studies, the system does not automatically grant credits. You have to do this manually within 48 hours after participation took place. For online Qualtrics studies contact the technician to setup automatic credit granting).


    Important: Participants are giving you their time to support and contribute to your research. If appropriate, you must ensure you credit them for their participation. You should receive email reminders for uncredited contributions. Students information asks for one week’s grace to allow you to credit them.

    2.         All Studies

    This option shows you a list of all the studies; all (active and inactive), active studies (visible to participants) and inactive studies (invisible to participants).

    3.         Add New Study

    Typically, you will either choose a "Standard Study" (which takes place in one of the psychology labs) or an "Online External Study" such using the Qualtrics online survey tool. In both cases, and most likely, you should choose the "credit" option.

    You will then complete a form to add your study to the system. Fields you must filled in:

    • Study name
    • Description of the study (3-4 lines)
    • Duration and number of credits (consult the table below - this will be reviewed by the technician when you send it for approval)
    • SSoS Ethics Committee Approval Code
    • Any eligibility requirements if necessary
    • Click the ‘yes’ button next to ‘Active Study’
    • If you use Qualtrics you must also enter the URL to your survey in the "Study URL" field


      Session Duration   Number of credits
      0 - 15mins     0.5 credit
      16mins - 30mins     1 credit
      31mins - 45mins     1.5 credits
      46mins - 60mins     2 credits


    • Under the advanced settings, you must choose the RMA courses for the campus you study. You are not allowed to advertise your StReP study to any other campuses.

               To do so scroll down and find the section titled "Course Restrictions". It should look like the image below:


    • Now you should move all the available courses on the left box for your campus only. You can do this by clicking on each course on the left and the course will move to the box to the right.
      So if you are based in Edinburgh, the final result should look like the image below.

      If you are based in Dubai, , the final result should look like the image below.
    • Once you Save the changes you will be taken to a new page showing a summary of your study.
    • Next, click on "Study Menu" and choose "View/Administer timeslots". This will set up testing sessions that participants can sign up for.
    • Depending on the type of study you created i.e. online Vs standard lab study, the way to create timeslots is different.
    • In a online study, you just need to set up the study's deadline - after which participants will not be able to sign up to your study via strep - and the maximum number of participants. Whichever of these two is reached first, the study will not be available via strep. You can modify these two fields at any time.
    • In a standard lab study, you may wish to add individual timeslots, but usually you will need to set up several testing sessions. To do this click on ‘Add multiple timeslots’. Enter the number of testing sessions you wish to carry out, the start date, start time (which MUST be in 24 hour clock format), and the amount of free time you would like between timeslots (e.g. to give you time to reset equipment, typically 15 mins). Remember, you can only use the labs within business hours i.e. 09:00 - 17:00. Then select the room from the "Location List". All labs' names are prefixed with the campus name they are located at, so be careful not book a lab in another campus.
    • This will not book the lab, it will only show the participants where to go. To book the lab visit Book Laboratory Facilities service. Finally,  click ‘Add’. The software will tell you if the room has already been chosen for the times you wanted from another study or not.
    •  Finally, return to the study summary (Study Menu --> Study information) and click on the "Send Request" button.

     4.        My Profile

    Use this option to change your password or update your contact details.


    You must ensure that, at the very least, your email is available in the study information to enable participants to contact you. If you are a student, you must also include the name of your supervisor and you MUST promptly credit contributions by your fellow students.

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